Education & Career

AES Student Recording Competition Rules

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>> Past Recording Competition Winners

 

The submission deadline for the upcoming Student Recording Competition at AES146 in Dublin is the 31st of January 2019 for all Categories. Submit your entry to the Student Recording Competition using our online entry tool.

 

 New format effective for AES 146: We have three (3) categories (Audio, Visual Media, Remix) and all registered AES student members can submit one entry per category. The Audio category consists of 3 subcategories. Please see descriptions below.

It is the student's responsibility to understand the complete rules and procedures of the competition. Failure to do so often results in the disqualification of the project due to any number of issues!


 

 

RULES AND POLICIES

Effective December 2018

    1. Introduction
    2. Eligibility
    3. Competition Categories
    4. Entry Procedures, Formats and Documentation
    5. Important Notice

 

1: Introduction
The AES Student Recording Competition is a unique opportunity for student attendees of AES International Conventions to receive feedback and recognition for their audio production work. If you wish to participate as either an individual or a group, a faculty advisor must recommend your recording to represent your school in any or all of the competition’s three categories. This should be the faculty advisor of your AES student section if one exists at your school or a trusted faculty member from your school if you are a student member of AES enrolled where a section does not exist. For example, students who are members of AES regional student sections including the majority of regions outside North America, will have approval handled at their school by a trusted faculty advisor to ensure each school is appropriately represented.
An individual student or production team may participate in multiple categories (Audio, Visual Media, Remix) by submitting different recordings for each. There is no limit of number of participants per schools at the entry phase, however in the finals only two entries from any one school or section may qualify based on judges feedback per category or subcategory. The judging process, finalists qualification, and awards distribution is overseen by SDA.
Faculty advisors will be asked to verify all entries via an automated email response within 3 days of the upload deadline. As the participant, it is your responsibility to provide a valid university email address for your faculty advisor and to communicate this time-sensitive deadline accordingly.
Students are expected to submit competition mixes that represent their best final mixing efforts without additional mastering. Judges frequently criticize student mixes for excessive peak limiting and inadequate dynamic range. Therefore, contestants should resist the temptation to maximize loudness to the detriment of tonal balance and musical dynamics.
Students who are not competing are strongly encouraged to attend the Recording Competition events at the AES Convention, where they can hear the highest quality projects created by other students, learn from the thoughtful comments of the judges, and share their opinions and suggestions with others in attendance. The goal of this program is to showcase high quality music and recorded sound in a healthy environment of constructive criticism.
2: Eligibility
To participate in the AES Recording Competition, you must:
  • Be a current Student Member of the Audio Engineering Society. Join at aes.org/join. Please note that fees vary by region.
  • Engineer the nominated recording while you are a student affiliated with a college audio program.
  • Be accepted by your faculty advisor as a submitor from your school or section
  • Register for a 4 day ALL ACCESS BADGE for the Convention Technical Program.
  • Submit your recording and documentation electronically according to the submission guidelines prior to the deadline.
  • Attend the convention in person.
It is the responsibility of each student to ensure eligibility which must be maintained throughout the Recording Competition. If a project is engineered by a team, all team members must, at minimum, also be enrolled students affiliated with the same university audio program which will be verified by the faculty advisor. To present as a team at a convention all team members must meet the complete eligibility criteria above. In other words, those who compete must follow and meet the eligibility requirements. Violation of these rules will result in disqualification. Late entries will not be accepted under any circumstances
Once an entry is submitted to an AES Student Recording Competition, it is disqualified from future competitions. This also means submitting additional songs from the same album, scenes from a movie, or any additional material from a whole and complete project is prohibited.
 
3: Competition Categories
A: Category 1 - Audio
Sub-category 1- Traditional Acoustic Recording
Sub-Category 1 is suitable for recordings of acoustic instruments, vocalists, and ensembles recorded live in natural acoustic settings such as performance halls, churches, theatres, soundstages, pavilions, and similar environments. The recording may take place with or without an audience present. Entries in this category will generally be recorded using combinations of individual microphones and microphone arrays so that the musical balance, perspective, and spatial orientation are largely a function of the ensemble, the acoustic space, and the recording technique. The final stereo balance may be mixed and recorded live. Alternatively, tracks may be recorded to multitrack media and mixed in post- production. Editing is allowed, but overdubs are prohibited. This category may include classical, jazz, folk, or any other genre of music that is performed and recorded live in a suitable acoustic environment. Electronic instruments are allowed, provided that they are reproduced through acoustic means (e.g., amps and loudspeakers) and are recorded live using the microphone techniques described above.
Since this category is defined by the live application of stereo microphone techniques employed in traditional “classical” music recording, live performances of exclusively close-miked ensembles should be proposed for sub-category 2 or 3.
  • Emphasis on the craft of acoustic music recording on location
  • All live acoustic or electroacoustic sources
  • No overdubs
  • Editing and mixing allowed
  • All recording and mixing performed by the entrant(s)
  • Stereo delivery format
 
Sub-category 2 – Traditional Studio Recording
Sub-category 2 is suitable for recordings that are created in a recording studio or similar facility using multitrack studio techniques and technology. Music of any genre is permitted, and both editing and overdubs are allowed. Electronic instruments such as electric guitar, electric bass, and keyboards may be recorded direct and/or by acoustic means. Conventional signal processing techniques (e.g., equalization, dynamics, reverberation, etc.) during recording and mixing are permitted. Since this category is defined by the creative and proficient use of microphones and studio recording techniques, MIDI sequences, sample replacements, and sample loops from pre-recorded sources are prohibited. In other words, all sonic and musical elements must be performed by musicians and recorded by the contestants specifically for the project. Mixes based on highly processed and synthesized sources should be proposed for sub-category 3.
  • Emphasis on the craft of multitrack studio recording and mixing
  • All live acoustic or electroacoustic sources
  • Editing and overdubs allowed but not required
  • No sample loops or sample replacement from synthesized or prerecorded sources
  • No MIDI sequences
  • All recording and mixing performed by the entrant(s)
  • Stereo delivery format
 
Sub-category 3 – Modern Studio Recording & Electronic Music
Sub-category 3 is intended for all multitrack studio projects that do not meet the restrictions of sub-category 2. All options are allowed with respect to sound sources, recording techniques, creative production, editing, processing, and mixing. Music of any genre is permitted, including, but not limited to, pop, rock, dance, rap, hip-hop, electronica, recordings of live DJ performances, and re-mixes. “Anything goes” in this category, provided that recordings do not violate applicable copyrights. Note: While the use of samples, MIDI, electronic instruments, and other creative process are highly encouraged in sub-category 3, the AES Student Recording Competition is, above all else, designed to judge excellence in audio recording and production. As such, the composition elements discussed are secondary to the recording process.
  • Emphasis on the full exploitation of the recording studio as a musical instrument
  • Any combination of real and virtual sources allowed
  • Captured in a studio environment onto multitrack tape or DAW, fully programmed on a computer, or anything in between
  • All modern recording, signal processing, editing techniques are allowed
  • Programming, sequencing and sampling, including sample loops and sample replacement/enhancement allowed
  • All recording, production, and mixing performed by the entrant(s)
  • Stereo delivery format
 
B: Category 2 - Sound for Visual Media
Category 2 is intended for any type of sound recording created to support a visual experience. The category is open to all visual media, including narrative and documentary video and film, advertising, video games, signature graphics, and image spots. Sonic elements such as dialogue, narration, sound design, and musical scores are permitted. These sources may be derived from production sound, sound effect libraries, synthesis, and original “wild-track” recordings made by the contestant. Audio content must be arranged specifically for use with the video.
Music videos, live concert or in-studio style video recordings, or any other music-only works are not acceptable submissions. All category 2 submissions must have non-musical sounds in one form or another (such as narration, sound effects, voices of characters, sounds made by objects in the video, or ambient noise from the environment). Music accompanied by video can be submitted as audio only to any other category as long as they meet the engineering and mixing requirements for the category. Remember, for this category you have to submit two files, so the limit is doubled.
For projects involving video games, you may capture raw gameplay and layback audio to that video, or you may implement the audio adaptively and via an appropriate audio engine / middleware and capture that combined audio and video output. Note: While the use of samples, MIDI, electronic instruments, and other creative process are highly encouraged in Category 2, the AES Student Recording Competition is, above all else, designed to judge excellence in audio recording and production. As such, the composition elements discussed are secondary to the recording process.
  • Emphasis on the craft of recording, editing and mixing sound to complement visual media
  • Any combination of dialogue, music and sound design elements permitted
  • All editing and mixing performed by the entrant(s)
  • Stereo or surround delivery format

 

C: Category 3 - Remix
Category 3 is intended as a creative mixing outlet with a small set of criteria to allow competitors ample space and freedom to create what they feel best expresses, or enhances, the music from the provided track. The Student Delegate Assembly will provide Stems for competitors to utilize within their remix. It is up to you which tracks to utilize and how to do so, if there are elements you feel like adding, that is also fair game. There are no stipulations regarding re-recording tracks of the song, or even re-recording all of it if you see fit! Truly the only limitation is your creativity and artistic vision. We urge you to make the track fit your style, taste, and genre of choosing.
The judged factors are as follows, with the first three of highest importance:
  • The time allotment for the track must be around +/- one minute of the original songs’ length (i.e. An original song clocking in at 5:20 should be remixed within the 4:20-6:20 range).
  • Quality and uniqueness of overall mix
  • Creative use of provided/original content
  • Other “standard” evaluative methods (tonal balance, tempo and timing, musical dynamics, dynamic range, relative track levels, musical balances, track panning, creative processing, soundstage and spatial qualities) will be utilized
 
The remix for AES146 is She Makes Me by Apropos!
Download stems here.
UPDATED CATEGORY 3 RULES:

These Official Rules (the "Rules") govern your participation in the Audio Engineering Society Student Recording Competition Category 3: Remix featuring Apropos (the "Contest"). Participation in the Contest constitutes your full and unconditional agreement to and acceptance of these Rules.

 
Summary of Material Terms. As provided in greater detail in these Rules (and without limiting the express language of these Rules), you acknowledge the following:
  • Beverly Martel, Inc. (the "Label") will own all right, title, and interest in and to your Entry.
  • You may not publicly publish your Entry but may share it privately as part of your demo reel, and only if you comply with these Rules.
  • Finalists will have their Entries published publicly online by Beverly Martel, Inc.
  • You may not use any third party's content in your Entry unless you have the express permission of that third party or the content is in the public domain.  
  • License Grant to You.
  • License to Stem. Solely to create entries to the Contest, you may download, reproduce, edit and create derivative works of the Stem to create an original fully-mixed audio remix of the Stem (such remix, an "Entry"). The Stems are provided for the purpose of the identified Contest only, and all use outside of the Contest is expressly prohibited. No further rights are granted in the Stems or vested in you by the act of downloading the Stems. For the avoidance of doubt, you are not granted any rights in or to any Entry beyond the right to receive on-demand transmissions of the Entry through the Label's distribution.
  • Permitted Materials. In addition to the Stem, you may include in your Entry music you create yourself, material in the public domain, and/or other material for which you have express permission to use and license in accordance with these Rules. IF YOU USE CONTENT THAT YOU ARE NOT AUTHORIZED TO USE, YOU ARE NOT ENTITLED TO ENTER THIS CONTEST AND YOUR ENTRY WILL AUTOMATICALLY BE DISQUALIFIED BY THE LABEL AND SPONSOR AND NOT CONSIDERED BY THE JUDGES.
Qualification. The Label and the Audio Engineering Society reserve the right to evaluate each Entry's eligibility under the Rules as well as for compliance with the U.S. Copyright Act and any and all other applicable laws. Entries may be removed from the Contest Page and disqualified from the Contest at the Label and Sponsor's discretion.

Format of Entries; License Grant and Ownership. By entering this Contest, you hereby assign away and transfer any and all rights in your Entry on a worldwide, perpetual, irrevocable and royalty-free basis, for any and all purposes including, but not limited to, display, public performance, posting for streaming and/or download, making of derivative works, reproduction, distribution, and all other means of exploitation of the Entries. Entrants agree that the Label, or Label's designee, will, from inception, own all right, title and interest in each Entry (including, but not limited to, the copyrights in the sound recording) in perpetuity, free from any claims by you or any other person. You will have no ownership rights or interest whatsoever in the applicable Entry, and will not commercially use or exploit the Entry in any manner whatsoever, except as set forth in these Rules. Notwithstanding anything to the contrary above, as between you and the Label, or Label's designee, you will own the rights to the original elements of such Entries as are created by you, when such original elements are separated from the Stems and so long as such original elements do not infringe the Label or Sponsor's rights in the Stems. By entering this Contest, you agree: (a) that the Label and the Audio Engineering Society (AES) have the right to use your Entry and your name and likeness in any and all media in and in connection with promotion, publicity, marketing and advertising for and by the Label and Sponsor, and in connection with this Contest or other promotions by the Label and AES as the Label and AES see fit without any further notification or compensation to or of you; (b) that the Label and AES have no obligation (express or implied) to use any Entries in any manner and you will not be entitled to any damages or other relief by reason of the Label and AES's use or non-use of an Entry; and (c) to be bound by these Rules. By entering this Contest, you agree to sign and deliver to the Label and AES such documents as the Label and Sponsor may reasonably require to effectuate the rights and obligations granted in these Rules.
 

 

 

The Student Delegate Assembly reserves the right to disqualify entries that violate the criteria/rules in this document. The SDA also reserves the right to move submissions to other categories or disqualify them if they feel they were submitted incorrectly.
 
4: Entry Procedures, Formats and Documentation
Finalists will be announced at the first Student Delegate Assembly meeting (SDA-1) on the first day of the convention. To participate as a finalist in the Student Recording Competition, finalists must attend SDA-1. Please note that judges, in coordination with the SDA as needed, reserve the final right to select an appropriate number of finalists based upon the total number of entries to the Student Recording Competition. Prize recipients must be present until the end of SDA-2.
As all students will submit just one recording per Category, in Category 1 - Audio, SDA will divide the recordings between the sub-categories. Participants can suggest the sub-category which was the aim of the submission, but SDA will separate the Audio submissions into sub-categories that are similar in terms of recording and musical style. This will be listed by AES member number and then sent to the selected judges for those sub-categories, the decision made by SDA is final. All criteria with which SDA will make these judgements is posted in this document within the category descriptions and will be visible on the website.
A: Collaboration Procedures
Authorship of your submission, just as in the case of academic articles, is of the utmost importance. While it is presumed that you may have worked with numerous individuals (producers, musicians, etc.), this work should be considered your own to claim and present (what would be considered the primary author of a paper). In many disciplines, including our own, collaboration is the norm and issues of authorship can be controversial. However, please understand that all engineers credited must have been involved throughout a majority of the production process.
If you worked with several individuals who deserve to share in the credit of the project, you may include their names as collaborators. However, note that only one individual may submit the project (as there is only one primary engineer / author of the work). As well, please understand that all individuals listed as collaborators must meet all SRC eligibility guidelines.
Only finalists presenting at the convention may receive awards or certificates. While the Student Delegate Assembly may be able to duplicate prizes for co-presenters, it is not always possible and winning students should anticipate only one set of prizes.
B: Documentation
All contestants must submit appropriate electronic project documentation with their audio mixes. The specific documentation will vary for each project and must adequately describe the recording and mixing processes for the project. Students should accurately portray how the recording was created and mixed, using proper session documentation such as studio setup diagrams, microphone input lists, patch lists, mix notes, photographs, etc.
Documentation must:
  • Be submitted in English
  • Not exceed 4 - 6 pages and 800-1200 words in length. Please note that page limits include all session documentation, photographs, and illustrations. Judges will not consider any information beyond this limit.
  • Include standard session documentation based upon templates created by the AES Technical Committee and the Recording Academy's Producers and Engineers Wing.
  • a. AES: Recommendations for Delivery of Recorded Music Projects
  • b. NARAS: Recommendations for Delivery of Recorded Music Projects
  • Include no more than 8 photographs or other illustrations.
  • Be in PDF format and submitted in a zipped folder with the audio files according to the submission guidelines below.
  • contain, if you choose, a sub-category suggestion on the first page if submitting in Category 1 - Audio.
Documentation must be anonymized entirely. Only the entrant’s AES member number is to be used for identification. Other people involved in the production such as performers, composers/songwriters, publishers, technical personnel, assistants, etc. should only be referred to by their first names and the initials of their surnames. Also, the locations where the submission was recorded, mixed and mastered must not be disclosed. Entrants should work to omit any clues to institution/university affiliation to preserve the impartiality of the competition. The Student Delegate Assembly reserves the right to disqualify entries that are submitted without being properly anonymized.
C: Submission Guidelines
The Student Recording Competition submission system will be open to students from about 120 days prior to a convention and submissions are due approximately 60 days prior to a convention. Each must be verified by the AES student section's faculty advisor, or a trusted project supervisor of the student's institution. When submitting their projects, students will be asked to provide their faculty advisor’s / supervisor’s email address, who will then be asked to approve the submission within three days of the submission deadline. Submissions are limited to 5 minutes in length, should be no shorter than 3 minutes, and must be edited appropriately to meet this requirement. Files exceeding 5 minutes or 250MB will be rejected (These requirements are for all submissions besides those in Category 3 which have length requirements that are specific to the time of the original track. See under Category 3 – Remix).
Each submitted recording in Categories 1 (all sub-categories) and 3 should be uploaded as a single .zip file that includes all appropriate audio files and documentation for that particular track.
It is highly recommended that you take the latest AES loudness standards into account, this will prevent your recording from being normalized should it be presented at the convention.
Submitted projects for Category 2 should be uploaded as two .zip files: one for the individual audio files (not interleaved) and documentation, and one for the video file. Video files should meet appropriate frame rate standards (PAL for Europian conventions - 25 frames per second, and NTSC for conventions in the US - 29.97 frames per second). Remember, that for this category you have 250 MB limit per file - 250 MB for video and 250 MB for audio.
All files must be in in PCM .wav, at 24bit, 48kHz. Please remember, however, the firm 250MB upload limit. Surround channels will be treated at equal level including the sub channel. Videos must be an ISO MPEG 4 (.mp4) or Quicktime (.mov) container format. Entrants should use MPEG-4 or H.264 codecs, keep the resolution reasonable in deference to the upload limit, though also high enough so as to clearly see synchronization elements, such as with dialogue and Foley. Videos should also not contain any sound. Therefore, entrants should make sure that their submitted video and audio files are time-aligned.
D: File Naming Conventions
Entries must comply with the following file naming convention: .zip files shall be named membernumber_category.zip, where "membernumber" is the entrant’s AES membership number and "category" is the category of entry as follows: audio, visualmedia, or remix. Category 2 archive files will be appended with _audio or _video, respectively. Individual surround files shall be named similarly, with channel designations included as _(L, C, R, Ls, Rs, LFE).
Example: A student entering the Category 1 with membership number 12345 would submit an archive named:
12345_audio.zip
 
Example: A student entering the Category 2 with membership number 12345 would submit an archive named:
12345_visualmedia_audio.zip
 
Stereo audio files would be named:
12345_audio.wav
 
If surround, files would be named:
12345_audio_(L).wav
12345_audio_(R).wav
12345_audio_(Ls).wav
12345_audio_(Rs).wav
12345_audio_(C).wav
12345_audio_(LFE).wav   
 
Documentation files would be named:
12345_audio.pdf.
 
A student entering the Category 2 with membership number 12345 would submit a video file named:
12345_visualmedia.mov
 
The audio files submitted electronically are distributed to the judges for critical evaluation.
The Student Delegate Assembly reserves the right to disqualify any entrants that do not follow the file naming and upload requirements. Exceptions after the deadline cannot be made out of fairness for other competitors and the professionalism of the competition.
 
5: Important Notice
To learn more about convention procedures, awards criteria, prizes, and to see examples of judging rubrics and sample documentation forms, please download and read the complete rules. It is the student's responsibility to understand the complete rules and procedures of the competition. Failure to do so often results in the disqualification of the project due to any number of issues, such as incorrect audio file formats, incorrectly named files, documentation files that are not anonymous, etc. Please read the rules, and good luck with your projects!
 
Please direct all questions, comments, and concerns to the Student Delegate Assembly at sda@aes-sda.org.

 

AES - Audio Engineering Society