RULES AND POLICIES
Effective January 2018
The AES Saul Walker Student Design Competition is an opportunity for aspiring hardware and software engineers to gain recognition for their hard work, technical creativity and ingenuity, by participating in a worldwide contest at AES Conventions.
It is important to note that multiple students or groups from a school can submit their projects. Every approved project that is approved at the Student Delegate Assembly's discretion will compete in the Student Design Competition Exhibition (discussed further in section 4). Students who are not competing are strongly encouraged to attend the Student Design Competition Exhibition. This is a learning opportunity for all students through feedback, constructive criticism, and conversation between those who are entered in the competition as well as those attending the exhibition.
1) Undergraduate Level (For students pursuing a Bachelor's Degree or Associate's Degree)
2) Graduate Level (For student pursuing a Master's Degree or a PhD/Doctorate)
To participate in the AES Design Competition, you must:
It is the responsibility of each student to ensure eligibility, which must be maintained throughout the Design Competition.
Once a project is submitted to an AES Student Design Competition, it is disqualified from future competitions. This also means submitting revised or modified designs of a previously submitted project is prohibited. Additionally, the submission has to be conceived as a student project. It must not have been developed with the goal of being marketed as a commercial product in affiliation with a company providing funding.
The Student Delegate Assembly reserves the right to disqualify entries that are submitted into the incorrect category or that otherwise violate the criteria listed above.
3.1: Team submission procedure
When submitting a project as a team, only one team member is allowed to register the project and must include all team member names on the submission form (see point 5: Online Submission Procedures). All team members require a 4-day pass to the convention, be current Student Members of the Audio Engineering Society and attend the convention in person.
4: Saul Walker Student Design Competition Exhibition
About four weeks before the Convention, project descriptions are reviewed by the Student Delegate Assembly to check that all rules are followed and all work is original, before forwarding the descriptions to the judges. Over the following weeks, judges will have the opportunity to form preliminary evaluations of each project. You can check the status of your projects approval on the aes.org submission system.
Students of all approved project descriptions will compete in the Saul Walker Student Design Competition Exhibition. This takes the form of a Poster Session during the Convention, where you may discuss, explain, and demonstrate your design. Judges will have your project description and corresponding AES member number, and will navigate the exhibition and evaluate your work and your presentation.
Projects will be judged on the basis of originality, creativity, usability and interface design, and context within currently available technology. Make sure your design is new, exciting, and practical!
4.1 Poster Requirements
All entrants are required to prepare a poster (reasonably large) in the event that they are chosen as a finalist. Up to A0 posters are recommended. A poster should be self-explanatory, that is, be understandable even if the product designers are not present to explain, discuss or answer questions.
Content might include, but is not limited to:
As a part of the display, entrants are also required to exhibit or demonstrate their design along with their poster. Please bring any equipment necessary for your presentation. Standard European power (240V/50Hz) will be provided. A power socket will be provided (120 V / 60 Hz in the US; 230 V / 50 Hz in Europe).
If audio is being played back, this should happen over headphones wherever possible. Headphones and headphone splitters will not be provided and therefore it is expected that entrants bring their own.
Please contact the Student Delegate Assembly if you have any extra requirements, and we will accommodate to the best of our abilities. This event will be open to all convention attendees holding a full program badge, allowing students, educators, and industry professionals to learn about every Saul Walker Design Competition submission. Potential employers may be browsing the floor, searching for the next generation of product engineers!
5: Online Submission Procedures
1) Create a 4-8 page write up describing your project and communicating your design to the judges. You may use any combination of diagrams, schematics, code blocks, and text. Save your file as "membernumber_category.pdf". For example. "12345_undergraduate.pdf".
3) Registration & File Upload Visit aes.org/events/competitions/. Select the appropriate competition, select the appropriate category, and enter the required information. After submitting the entry form, use the online file upload tool to submit your project description.
6: Awards & Prizes
Judges may recognize outstanding projects by conferring merit awards of Gold, Silver, Bronze, and Honorable Mention. Any combination of awards is permitted, as long as it does not exceed four awards per category. Awards will be presented to the finalists at the second meeting of the Student Delegate Assembly (SDA2) on the final day of the convention. Failure to attend this meeting may result in the award and/or any associated prizes being retracted.
Prizes may be presented to competition awardees upon or following the receipt of achievement certificates. The selection of these items will vary from convention to convention. Students should consider the prizes secondary to their honorary certificates, which represent an extraordinary accomplishment of which awardees should be extremely proud.
Prize distribution shall occur at the discretion of the AES Education Committee, which reserves the right to assign prizes to individuals or their respective institutions based on the number and value of available items, the intentions of the donating sponsors, the number of competition awardees, the number of participants per entry, and the levels of recognition received.
Please direct all questions, comments, and concerns to the Student Delegate Assembly at firstname.lastname@example.org.