AES IIA is committed to providing an inclusive and accessible environment and we will do our best to accommodate requests for special access needs. This page answers common questions regarding the accessibility features of AES IIA. Please contact us via firstname.lastname@example.org if your question is not answered here or in the associated form after registration (https://goo.gl/forms/2d80uPqej4aEaa4X2). We will work with you to the best of our ability to make the conference accessible.
As our registration is handled by a central system we are not yet sure what will be asked during the registration process, so to ensure we get all relevant information we ask that you communicate with us directly by completing this form: https://goo.gl/forms/2d80uPqej4aEaa4X2.
During the conference, the conference reception desk will be staffed at all times, and all conference committee members, stewards and volunteers will be made clearly visible.
Live captioning is available upon request. Please indicate if you would strongly prefer live signage. Please note - requests for live captioning must be submitted by 5th March 2019. We cannot guarantee being able to meet requests submitted after this date.
A hearing loop for the Rymer Auditorium is available upon request. Please note - requests for hearing loop usage must be submitted by 5th March 2019. We cannot guarantee being able to meet requests submitted after this date.
Yes, microphones will be used by all presenters. Audience members asking questions will be encouraged to use a microphone - where this is not possible the presenter speaker will repeat the question.
Student volunteers will be on hand to help attendees who would like some assistance with navigation, meal service, or other accessibility needs. Please indicate if you would like volunteer assistance at the conference.
Yes, a quiet room will be available for conference attendees who wish to take a break from the main conference area for any reason.
The building has a ramp up to the entrance and is accessed through automatic doors. There is step-free access to all rooms, including an elevator for all rooms which are not on the ground floor. The Rymer auditorium has accessible spaces at the front and back of the auditorium We would like to ensure that anyone with a mobility impairment can access the smaller rooms too: please let us know so we can organise groups accordingly.
There are gender specific toilet facilities, an accessible toilet and a gender-neutral toilet on the ground floor. These can be seen on the room map.
Yes, conference attendees will be encouraged to indicate their pronoun on conference badges, either by selecting a sticker at the conference reception or by writing it on.
The presenting area is flat, with no raised stage. A platform for laptops/notes will be provided, and a seat or stool will be available as requested.
Microphones clipped to lanyards will be used to avoid the need to hold a microphone or stay in a particular position/place.
If you would like assistance operating your presentation slides, please let us know and a member of the conference team can assist.
Assistance dogs are welcome, please let us know in advance.
Yes, large-print copies of the programme are available upon request.
All main sessions are in the same building (MRC) so will require minimal walking. All floors are connected by both stairs and an elevator. A floor plan is available on the Venue page.
Some demonstration sessions will take place in a satellite building (AudioLab), which is approximately a 10 minute walk at an average pace over level ground. A floor plan and a map are available on the AudioLab Demos page.
A small amount of seating will be provided during break and poster sessions.
Evening events will take place offsite. More information regarding these events will be added to the Events page in the future.
Tea and coffee and fruit/sweet pastries will be provided during breaks, as well as buffet lunch on all days. A conference banquet will be held and can be selected/deselected during registration. Please let us know if you have any special dietary requirements so these can be catered for.
Smoking is not permitted in any of the conference buildings nor in any of the venues used for conference evening events. Attendees who wish to smoke must do so outside and use the bins provided. It is useful to note that smoking is also not allowed inside public buildings in the UK including restaurants, cafes and bars.
The nearest main car parks are approximately 5 minutes walk, each with disabled access spaces (see Travel for more information). If you require a space nearer to the venue, please request the use of one via the form (https://goo.gl/forms/2d80uPqej4aEaa4X2).
All University of York Security staff are first aid trained (3333 from an internal phone or 01904 323333). In case of an emergency where an ambulance is required, call University of York security on 3333 from an internal phone or 01904 323333, who will coordinate with the ambulance service. The nearest hospital is approximately 3 miles (4.8 km) away, and has both an Accident and Emergencies Department and a Minor Injuries Walk-in Department:
For urgent but non-emergency, call the National Health Service (NHS) helpline on 111. Their fully-trained advisors can offer medical advice and can connect you to any further service you may require.
Nearest pharmacies are:
Whitworth Chemists Ltd (0.5 miles/0.8 km)
Boots Pharmacy (1.1 miles/1.8 km)
153a Tang Hall Lane
Badger Hill Pharmacy (1.3 miles/2.1 km)
35 Yarburgh Way
The University of York is based across two campuses away from the city centre in the village of Heslington. The city centre of York itself is fairly small. There are regular bus services from campus to the city centre, and a number of traffic-calmed roads suitable for cycling. Residents and students walk or cycle as the city and surrounding area is generally flat and easy to navigate. More information about navigation and travel is available on Travel.
Yes, there are spaces on campus that have been allocated for staff or students wishing to breastfeed or express milk in private. Facilities can also be found by searching "breastfeeding rooms" or “baby changing” on the interactive campus map.
Yes, the University has a number of spaces on campus for prayer and reflection. To find where they are on campus search “prayer room” on the interactive campus map.
Use the form to inform us of anything we have missed, or email us if you need to start a dialogue.
This FAQ has been generated from a template provided by ACM SIGACCESS. Please contact SIGACCESS for more information.