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Accessibility & Inclusivity

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A finger points at a waveform on a dark background. Text above the finger reads '2019 AES International Conference on Immerisve and Interactive Audio'. Text below the finger reads 'March 27-29, 2019, York, United Kingdom. Creating the Next Dimension of Sound Experience'

 

AES IIA is committed to providing an inclusive and accessible environment and we will do our best to accommodate requests for special access needs. This page answers common questions regarding the accessibility features of AES IIA. Please contact us via 2019iia_manager@aes.org if your question is not answered here or in the associated form after registration (https://goo.gl/forms/2d80uPqej4aEaa4X2). We will work with you to the best of our ability to make the conference accessible.


How do I communicate accessibility needs to AES IIA organisers?

As our registration is handled by a central system we are not yet sure what will be asked during the registration process, so to ensure we get all relevant information we ask that you communicate with us directly by completing this form: https://goo.gl/forms/2d80uPqej4aEaa4X2.

During the conference, the conference reception desk will be staffed at all times, and all conference committee members, stewards and volunteers will be made clearly visible.


Will live captioning or live signage be available?

Live captioning is available upon request. Please indicate if you would strongly prefer live signage. Please note - requests for live captioning must be submitted by 5th March 2019. We cannot guarantee being able to meet requests submitted after this date.


Are there hearing loops in the rooms being used for the conference?

A hearing loop for the Rymer Auditorium is available upon request. Please note - requests for hearing loop usage must be submitted by 5th March 2019. We cannot guarantee being able to meet requests submitted after this date.


Will presenters and audience members asking questions be using a microphone?

Yes, microphones will be used by all presenters. Audience members asking questions will be encouraged to use a microphone - where this is not possible the presenter speaker will repeat the question.


Can a student volunteer assist me during the conference?

Student volunteers will be on hand to help attendees who would like some assistance with navigation, meal service, or other accessibility needs. Please indicate if you would like volunteer assistance at the conference.


Will there be a quiet room?

Yes, a quiet room will be available for conference attendees who wish to take a break from the main conference area for any reason.


Will the conference be accessible for anyone with a mobility impairment?

The building has a ramp up to the entrance and is accessed through automatic doors. There is step-free access to all rooms, including an elevator for all rooms which are not on the ground floor. The Rymer auditorium has accessible spaces at the front and back of the auditorium We would like to ensure that anyone with a mobility impairment can access the smaller rooms too: please let us know so we can organise groups accordingly.


What are the toilet facilities like?

There are gender specific toilet facilities, an accessible toilet and a gender-neutral toilet on the ground floor. These can be seen on the room map.


Will there be the option to indicate my pronoun to other attendees?

Yes, conference attendees will be encouraged to indicate their pronoun on conference badges, either by selecting a sticker at the conference reception or by writing it on.


What are the arrangements for presenters with accessibility needs?

The presenting area is flat, with no raised stage. A platform for laptops/notes will be provided, and a seat or stool will be available as requested.
Microphones clipped to lanyards will be used to avoid the need to hold a microphone or stay in a particular position/place.
If you would like assistance operating your presentation slides, please let us know and a member of the conference team can assist.


Can I bring my assistance dog?

Assistance dogs are welcome, please let us know in advance.


Will there be large print copies of the programme available?

Yes, large-print copies of the programme are available upon request.


How much walking or standing will be needed?

All main sessions are in the same building (MRC) so will require minimal walking. All floors are connected by both stairs and an elevator. A floor plan is available on the Venue page.

Some demonstration sessions will take place in a satellite building (AudioLab), which is approximately a 10 minute walk at an average pace over level ground. A floor plan and a map are available on the AudioLab Demos page.

A small amount of seating will be provided during break and poster sessions.

Evening events will take place offsite. More information regarding these events will be added to the Events page in the future.


What food service will be provided?

Tea and coffee and fruit/sweet pastries will be provided during breaks, as well as buffet lunch on all days. A conference banquet will be held and can be selected/deselected during registration. Please let us know if you have any special dietary requirements so these can be catered for.


Will the conference be a smoke-free environment?

Smoking is not permitted in any of the conference buildings nor in any of the venues used for conference evening events. Attendees who wish to smoke must do so outside and use the bins provided. It is useful to note that smoking is also not allowed inside public buildings in the UK including restaurants, cafes and bars.


Is there designated parking nearby?

The nearest main car parks are approximately 5 minutes walk, each with disabled access spaces (see Travel for more information). If you require a space nearer to the venue, please request the use of one via the form (https://goo.gl/forms/2d80uPqej4aEaa4X2).


What if I have a medical emergency or health problem during the conference?

All University of York Security staff are first aid trained (3333 from an internal phone or 01904 323333). In case of an emergency where an ambulance is required, call University of York security on 3333 from an internal phone or 01904 323333, who will coordinate with the ambulance service. The nearest hospital is approximately 3 miles (4.8 km) away, and has both an Accident and Emergencies Department and a Minor Injuries Walk-in Department:

York Hospital
Wigginton Road
York
YO31 8HE
(01904) 631313

For urgent but non-emergency, call the National Health Service (NHS) helpline on 111. Their fully-trained advisors can offer medical advice and can connect you to any further service you may require.

Nearest pharmacies are:

Whitworth Chemists Ltd (0.5 miles/0.8 km)
275 Melrosegate
York
YO10 3SN
(01904) 410987

Boots Pharmacy (1.1 miles/1.8 km)
153a Tang Hall Lane
York
YO10 3SD
01904 413285

Badger Hill Pharmacy (1.3 miles/2.1 km)
35 Yarburgh Way
York
YO10 5HD
01904 414912


What is York like? How big/busy is it?

The University of York is based across two campuses away from the city centre in the village of Heslington. The city centre of York itself is fairly small. There are regular bus services from campus to the city centre, and a number of traffic-calmed roads suitable for cycling. Residents and students walk or cycle as the city and surrounding area is generally flat and easy to navigate. More information about navigation and travel is available on Travel.


Are there baby-changing or breastfeeding facilities nearby?

Yes, there are spaces on campus that have been allocated for staff or students wishing to breastfeed or express milk in private. Facilities can also be found by searching "breastfeeding rooms" or “baby changing” on the interactive campus map.


Is there a prayer room nearby?

Yes, the University has a number of spaces on campus for prayer and reflection. To find where they are on campus search “prayer room” on the interactive campus map.

 

My question hasn't been answered here, what can I do?

Use the form to inform us of anything we have missed, or email us if you need to start a dialogue.

Form: https://goo.gl/forms/2d80uPqej4aEaa4X2

Email: 2019iia_manager@aes.org.

 

This FAQ has been generated from a template provided by ACM SIGACCESS. Please contact SIGACCESS for more information.

AES - Audio Engineering Society