Dear AES 139th presenting author,

Please take a minute to review the following important items related to your presentation at the AES 139th Convention in New York.

1. Registration
A special registration page for presenting authors has been created. We have assigned each presenting author a unique VIP registration code that will be sent to you in a separate email; this code can be used by only one person. Your personal information from the paper-submission site has been used to populate this page, saving you the trouble of reentering it. You will be able to update this information if it has changed. Please register online as soon as possible. Only one presenting author is allowed per paper. All nonpresenting authors should register here. You can pick up your badge at the registration desk at the convention center.

2. Fill out the online facilities form.
All authors giving lecture presentations fill out the online form as soon as possible.

3. Check the current schedule online to see the current list of paper sessions for the day and time of your presentation. (If you're giving an eBrief check here instead.)

4. Presenting authors receive a free USB flash drive of the convention papers (only those authors who have paid for a Four Day All Access badge get a free USB flash drive). You can pick up your USB flash drive in the author's room at the convention center. Please note that authors will not receive any printed copies of their papers.

5. Meet in Presentation Room.
Meet in Presentation Room 30 minutes before start of session. Please plan on being on site at least 30 minutes prior to the scheduled start of your session. Meet in the presentation room at that time, or immediately following the preceding session to meet the session chair and to test audio-visual needs. An authors’ room is available for quiet workspace and preparation as needed. All lecture papers are scheduled for 30-minute presentations, which will include a short introduction of the presenting author and a 5-minute question-and-answer session at the end. (Engineering Briefs are only allotted 15 minutes total.) Authors are requested to remain in the lecture room throughout the session to answer follow-up questions that may arise during or after other papers in the session.

6. Poster guidelines.
Authors making poster presentations should download the guidelines for posters. Authors should go to the Author’s Room 30 minutes before the start of their session to get pushpins for securing posters to the poster boards. These guidelines also apply for authors presenting Engineering Briefs in poster sessions.

7. PowerPoint Template
If you'd like to use the official AES PowerPoint template for your presentation you can download it here.

8. Further questions?
If you have any further questions contact Bill McQuaide or the papers cochairs, Brett Leonard and Braxton Boren.

Authors who need letters of invitation to obtain a visa should contact Bill McQuaide.

Click to access the original Call for Papers.

EXHIBITION HOURS October 30th   10am - 6pm October 31st   10am - 6pm November 1st   10am - 4pm
REGISTRATION DESK October 28th   3pm - 7pm October 29th   8am - 6pm October 30th   8am - 6pm October 31st   8am - 6pm November 1st   8am - 4pm
TECHNICAL PROGRAM October 29th   9am - 7pm October 30th   9am - 7pm October 31st   9am - 7pm November 1st   9am - 6pm
AES - Audio Engineering Society