Call for Contributions

2018 Archiving, Preservation and Restoration

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Our Deadlines Have Passed and We Have Had Wonderful Submissions!  Thank You to All Who Have Submitted.


Program Chairs (inc. workshops and tutorials): David Ackerman and Nadja Wallaszkovits. Email: [email protected]

Papers Chairs: Toby Seay and Konrad Strauss. Email: [email protected]


Proposals describing work in any area of audio archiving, preservation, and restoration and related sciences will be considered for inclusion in conference sessions. A list of proposed topics is given below.


Submissions are accepted in four categories:

1.     Complete-manuscript peer-reviewed conference papers

2.     Abstract-precis-reviewed conference papers

3.     Synopsis-reviewed engineering briefs

4.     Workshop/tutorial

Submitting a Proposal

Category 1 and 2 proposals are to be submitted electronically to the conference proposal submission site by February 11, 2018, using the Papers track. Category 3 proposals are to be submitted to the same site by March 18, 2018, using the Engineering Briefs track.

Category 1 complete-manuscript peer-reviewed conference papers: authors are asked to submit papers of 4–10 pages to the submission site. These complete-manuscript papers will be reviewed by at least two experts in the field, and authors will be notified of acceptance by March 18, 2018. Final manuscript with revisions requested by the reviewers must be submitted before April 15, 2018. If rejected as a conference paper (Cat. 1), the proposal may still be accepted for categories 2 or 3.

Category 2 abstract-precis-reviewed proposals a title: authors are asked to submit 60-to 120-word abstract, and 500- to 750-word précis of the proposed paper must be submitted by January 28, 2018. Authors will be notified of acceptance by March 18, 2018, and the authors must submit their final manuscripts (4 to 10 pages) before April 15 2018. If rejected from this category, the proposal may be still be accepted as an engineering brief (Cat. 3). 

Papers exceeding 10 pages run the risk of rejection without review. If such a paper is accepted the author will be charged a fee of $25 for every page over 10. 

Category 3 engineering briefs: authors must submit a short synopsis by March 18, 2018 to indicate their desire to present an engineering brief, followed later by an electronic manuscript. Topics for the engineering briefs can be very wide-ranging. Relaxed reviewing of submissions will consider mainly whether they are of interest to AES conference attendees and are not overly commercial. PDF manuscripts of 1–5 pages following the prescribed template must be submitted by April 15, 2018. 

Category 4 workshop/tutorial: submit a title, chair, presenters (panels), abstract, précis and equipment requirements. Authors are encouraged to submit proposals directly by email to the Program Chairs (address above) by March 18, 2018. Acceptance of workshops will be notified by April 15, 2018.


Presenting authors (one per paper for all 3 categories) will be required to pay the full 3-day conference registration fee (member and student member rates are lower than nonmember rates).

Publication in the E-Library

All conference papers will be available in the AES E-Library no earlier than 10 days before the conference starts. All individual AES members now have free access to the E-Library. Any non-member author paying the non-member registration price will also be given free access to download the conference papers from the E-Library.

Poster or Lecture

During the online submission process, you will be asked to specify whether you prefer to present your paper in a lecture or poster session. Due to limited slots in the conference schedule, the conference committee anticipates that the majority of accepted papers will be presented as poster sessions. The conference committee reserves the right to reassign papers to any session, lecture or poster.


The submission site will be available by early January.

·      Proposal (Cat. 1 and 2) deadline: February 11, 2018

·      Acceptance (Cat. 1 and 2) emailed: March 18, 2018

·      Final manuscript (Cat 1 and 2) deadline: April 15, 2018

·      Engineering brief (Cat. 3) proposal deadline: March 18, 2018

·      Engineering brief (Cat. 3) 1–5 page PDF deadline: April 15, 2018

Open Access

Authors can pay an additional fee to make papers Open Access. See our Open Access page for more information.

Proposed Topics

Physical/object based preservation and material science

Digitization best practices

Preservation of legacy formats

Digitization, preservation, and restoration case studies

New technologies in audio archiving, preservation, and restoration.

Preservation issues for high-end audio formats

Preservation issues for commercial audio formats

Preservation issues for download-only audio formats

Access issues facing libraries and archives for commercial releases

Copyright issues facing preservation and access of audio formats

Storage and access technology

Metadata standards

Interoperability among archives and collections

Public-private collaborations in audio archiving, restoration, and preservation

Aesthetic considerations in digital restoration of audio

Methods and methodology for audio archiving, restoration, and preservation



AES - Audio Engineering Society