Dear AES 133rd presenting author,
Please take a minute to review the following important items related to your presentation at the AES 133rd Convention in San Francisco.
A special registration page for presenting authors has been created. We have assigned each presenting author a unique VIP registration code that will be sent to you in a separate email; this code can be used by only one person. Your personal information from the paper-submission site has been used to populate this page, saving you the trouble of reentering it. You will be able to update this information if it has changed. Please register online as soon as possible. Only one presenting author is allowed per paper. All nonpresenting authors should register here. You can pick up your badge at the registration desk at the convention center.
2. Fill out the online facilities form.
All authors giving lecture presentations fill out the online form as soon as possible.
4. Presenting authors receive 30 copies of their paper and a free CD-ROM of the convention papers (only those authors who have paid for a full program badge get a free CD-ROM). You can pick them up at the AES Publication Booth at the convention center. Engineering Briefs are not printed, but eBrief authors will receive the CD-ROM with a full program registration.
5. Meet in Authors’ Room.
All presenting authors, both lectures and posters, should meet in the Authors' Room at least 30 minutes before the scheduled start of their session. All lecture papers are scheduled for 30-minute presentations, which will include a short introduction of the presenting author and a 5-minute question-and-answer session at the end. (Note: eBrief lectures will be presented in 15-minute intervals.) Authors are requested to remain in the lecture room throughout the session to answer follow-up questions that may arise during or after other papers in the session.
6. Poster guidelines.
Authors making poster presentations should download the guidelines for posters. Authors should go to the Author’s Room 30 minutes before the start of their session to get pushpins for securing posters to the poster boards. These guidelines also apply for authors presenting Engineering Briefs in poster sessions.
7. Poster Printing Services for AES Authors
Discounted Rate / Easy Ordering Process / Delivery to the Moscone Center
Alphagraphics is pleased to offer special service to all AES presenters for their poster printing.
Rates for all files received by midnight October 24:
3 feet x 7 feet poster $159.50
3 feet x 5 feet poster $113.93
Price includes tax, delivery to the Moscone Center, a tube and push pins
Files received later than that will be printed as possible with an additional rush fee of $25.
Easy file sending process: log onto www.us684.alphagraphics.com, click on “send a file”, note that you are presenting at the AES convention, the dimensions of your poster, input your contact info including the date of your presentation, email and a cell number and upload your file. You can call Barbara Benton at 415-571-7871 or email at firstname.lastname@example.org if you have any questions or concerns.
Delivery at Moscone North:
I will be there Friday October 26th 9AM-11AM in the Authors’ Room to deliver posters and take last-minute orders.
Any posters not picked up then will be available at the Publications Booth for pick up during the conference.
File Requirements: The file should be a print-ready high-quality PDF with at least 300 dots per inch at the size needed. PowerPoint files will not reproduce well so PDF is the best option.
Payment: You will need to pay for the poster in advance. You can call me or email me with a credit card.
Authors who need letters of invitation to obtain a visa should contact Bill McQuaide.
Click to access the original Call for Papers.