Meeting Topic: BAES Officers monthly meeting plus Committee
Moderator Name: Daniel Fox
Speaker Name: Daniel Fox (co-chair) Malik Williams (co-chair) Dereck Blackburn (treasurer) Otto Klammer (secretary) John Mailloux (member) Robert Barkan (member)
Other business or activities at the meeting:
Agenda 10/3/23
7-7:45 October Section meeting
7:45-8:30 Onboarding with potential Committee Members
https://us02web.zoom.us/j/84906666490
Business/Admin/Updates
Report back on mtg w/Angela Piva, Eastern VP
Committee onboarding strategy, Define Roles and Responsibilities
Sponsor relationships
Venue relationships
Membership relationships - student sections?
Graphic design
Other??
Social Media updates/to dos (Otto)
Reimbursement Procedures
Dan's small materials receipt (signage, markers, name tags, etc)
We briefly discuss how we would need a vote among section officers to use raised funds. Also, keeping in mind that the funds should benefit the mission of the section and all members.
693 dollars currently in the bank account.
"AES Section Form Request"
Tufts Student Section forming 10-15 tufts students have reached out to Dan about starting a section.
Defining roles for committee members: we all agree that these would be key and very helpful for our section:
Sponsor relationships - to discuss: what are we asking from them and what are they getting in return? Malik talks about utilizing his time at the AES convention to linkup with potential sponsors. Dan brings up that he is now a distributor for focusrite and the potential of them sponsoring an event.
Venue relationships - need access to spaces that will host events
Membership relationships - student sections?
Graphic design
We discuss using the month of November open without an event and continue with New Alliance in December and to use the month to offline plan for events in the new year. Malik also brings up potentially plugging one in at The Record Co. in coordination with other orgs like SSBC as it is a space we could use without cost. We could do this either as an industry night or a separate co-collaborative type- event outside of our normal programming.
Upcoming Events
Networking Night @ Q Division Studios 9/20
Post Game Analysis
Social @ Lexington-Revolution Craft Hall 10/18
Newsletter
RSVP's: (quantity)
Promotion
AES NY - 10/25 - 10/28
Boston Members presenting
John Allen (Section Chair 1985) - presenting on Geffen Hall
Berklee Student Section Contingent
Networking Night @ New Alliance - 12/7
Sponsors
Looking Ahead: Q1, 2024
Networking Nights
Socials
Edu/Tech Events (see below)
Educational/Technical Events
Skill share for audio business owners (Dan)
Highlighting the Live Sound industry
Q&A/Guest Lectures: Gavin Paddock (Jon Batiste, Overstayer), others
Peer Mix/Production Critique
Restoration/Repair Event: Iron Mountain
Sponsors / Partners
Find companies to partner with
Cash donations
Raffles
Product Giveaways
Food/Bev
What do they get in return (well defined)
Power Station NE BBQ?
At 7:45, Rob Barkan and John Mailloux (bongobeach studio) join the meeting.
They give introductions.
We circle back to the topic of committee roles to those who have joined.
Rob Barkan brings up providing any help with outreach and fundraising noting the importance of seeking Dan suggests grant writing as a potential skill provided by a committee member. The committee shares insight in what they would like to see from AES events such as collaborations with manufacturers of audio products like izotope, sonos, etc.Tie in with student sections in scholarships and posting about internship opportunities with these potential connections.
Dan moves the agenda to the upcoming events - takes steps to include highlights about BAES members gathering at the NYC convention.
New agenda item for next time: What is a Social? (takes place at a bar or restaurant) What is a Networking Night? (take solace at an audio space, studio, venue, etc.
Do we cap RSVP on the next event? We decided to keep it at 100 especially due to the nature of the location being outside the city we expect lesser turnout than night at q division.
Transition to looking ahead with the committee - ideas for future events.
John brings up contributing to the idea we had for an event - skill sharing for business owners.
Meeting Location: Zoom
Written By: Otto Klammer
